How To Make Excel Automatically Add Rows

By SpreadCheaters
Page last updated: 24/06/2023 | Next review date: 24/06/2025
close

Author bio


SpreadCheaters
View More north_east

As your data grows and evolves, the need to insert additional rows becomes inevitable. Excel, the go-to software for data management and analysis, offers numerous methods to effortlessly insert rows into your spreadsheets. Whether you’re dealing with a small dataset or a vast array of information, understanding how to insert rows in Excel is crucial to maintaining an organized and structured worksheet. 

In this article, we will guide you through step-by-step instructions, handy shortcuts, and advanced techniques to help you seamlessly insert rows and ensure your data remains well-organized and easily accessible.

We will learn this with the help of the following dataset.

Method 1 – Use Context Menu to Insert Row

Step 1 – Select Rows

  • Select cells where you want to insert new rows.

Step 2 – Right Click On The Selection

  • Right click on the selected cells. A context menu will appear.
  • Click on the insert option.

Step 3 – Insert Dialog Box

  • Insert dialog box will appear on your screen.
  • Select the entire row option & click the OK button.

Step 4 – Rows Manually Inserted

  • Rows manually inserted.

Method 2 – Insert Row Using Row Number

You can also select the rows by clicking on row numbers and then dragging down the mouse to select other adjacent rows. Then you can use the context menu by right clicking and using the appropriate option to add rows.

Step 1 – Select Row

  • Select the rows where you want to insert new rows using row number.

Step 2 – Right Click On The Selection

  • Right click on the row number, the context menu will appear.
  • Click on the insert option.
  • New rows will be inserted.

Method 3 – Using Insert Row Menu

Step 1 – Select Row

  • Select the row where the row needs to be inserted.

Step 2 – Go To The Home Tab

  • Go to the home tab, in the cells group click on the insert button.
  • From the drop down menu select insert sheet rows option.

Method 4 – Using Shortcut Key (CTRL + (PLUS)

The shortcut keys of Excel come in very handy for many tasks. In this method, we are going to see which shortcut key can help us to add rows in Excel sheet.

Step 1 – Select Row

  • Select the rows using row number.

Step 2 – Press Shortcut Key

  • Now press the shortcut key CTRL + (PLUS).

Method 5 – Using Shortcut Key (ALT + I + R)

Step 1 – Select Row

  • Select the rows using row number.

Step 2 – Press Shortcut Key

  • Now press the shortcut key ALT + I + R.