How to copy from Excel to Word without losing formatting

copying from Excel to Word without losing formatting means transferring data or tables from an Excel spreadsheet to a Word document while preserving the formatting of the original content. This includes any font styles, cell colors, borders, and other formatting features applied to the data in the Excel sheet. It allows for the efficient transfer of information from one program to another while maintaining the visual integrity and clarity of the original content.

We have a daily expense report in the form of a table in Excel, and we need to transfer it to Word without losing the formatting. To achieve this, we have three methods that we can use to copy and paste the table into the Word document.

Method 1: Copy and Paste using Keys

Step 1 – Select the range of cell

• Select the range of cells that you want to copy

Step 2 – Copy the range

• After selecting the range of cells, press the CTRL+C keys to copy the selected range

Step 3 – Select the Place

• After copying the range of cells, open the Word file 
• And click on the palace where you want to paste the copied data

Step 4 – Paste the Copied range

• After selecting the place to paste, press the CTRL+V keys to get the required results

Method 2: Copy and Paste using Clipboard

Step 1 – Select the range of cell

• Select the range of cells that you want to copy

Step 2 – Click on the Copy option

• After selecting the range of cells, click on the Copy option in the Clipboard group of the Home tab

Step 3 – Select the Place

• After copying the range of cells, open the Word file 
• And click on the palace where you want to paste the copied data

Step 4 – Click on the Paste option

• After selecting the location to paste the data, click on the Paste option in the Clipboard group of the Home tab to get the required result

Method 3: Copy and Paste using the Context menu

Step 1 – Select the range of cell

• Select the range of cells that you want to copy

Step 2 – Open the Context menu

• After selecting the range of cells, right-click anywhere on the selected range and the Context menu will appear

Step 3 – Click on the Copy option

• In the context menu, click on the Copy option and the selected range will get copied

Step 4 – Select the Place

• After copying the range of cells, open the Word file 
• And click on the palace where you want to paste the copied data

Step 5 – Open the Context menu

• After selecting the place to paste the copied data, right-click on that place and a context menu will appear

Step 6 – Click on the Paste option

• From the Context menu, click on the Paste option to get the required result