In today’s tutorial we’ll learn how to calculate the sum of cells based on a text criterion in Excel. Let’s take a look at the following sales dataset.

To use the SUMIF formula let’s first understand the syntax of the formula. The generic formula can be written as follow;

**=SUMIF(range,”*text*”,sum_range)**

The **SUMIF** function syntax has the following arguments:

**range**Required Parameter.

The range of cells that you want evaluated by criteria. Cells in each range must be numbers or names, arrays, or references that contain numbers. Blank and text values are ignored. The selected range may contain dates in standard Excel format (examples below).

**criteria**Required Parameter.

The criteria in the form of a number, expression, a cell reference, text, or a function that defines which cells will be added. Wildcard characters can be included – a question mark (?) to match any single character, an asterisk (*) to match any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) preceding the character. For example, criteria can be expressed as 32, “>32”, B5, “3?”, “apple*”, “*~?”, or TODAY().

**Important:** Any text criteria or any criteria that includes logical or mathematical symbols must be enclosed in double quotation marks (**“**). If the criteria is numeric, double quotation marks are not required.

**sum_range**Optional.

The actual cells to add, if you want to add cells other than those specified in the ** range** argument. If the

**argument is omitted, Excel adds the cells that are specified in the**

*sum_range***argument (the same cells to which the criteria is applied).**

*range***should be the same size and shape as**

*Sum_range***. If it isn’t, performance may suffer, and the formula will sum a range of cells that starts with the first cell in**

*range***but has the same dimension as**

*sum_range*

*range.*- For example:

range | sum_range | Actual summed cells |
---|---|---|

A5:A10 | B5:B10 | B5:B10 |

A11:A20 | B11:K5 | B11:B20 |

Let’s assume that we wish to find the sum of the sales for Vegetables only then we can use **SUMIF** with **“Vegetable”** as text criteria, **Product Category** as ** range** and

**Sales**column as the

*sum_range.*Sometimes your data in Excel spreadsheets contains special text tags or names to identify them from other data and we are asked to calculate the sum of the cells related to that specific text tag. In this case Microsoft Excel provide us with a simple method to do the same.

### Step 1 – Create an appropriate formula using SUMIF

– We wish to calculate the sales of vegetables so we’ll use the following formula in a suitable cell;

**=SUMIF(B5:B15,”Vegetable”,E5:E15)**

### Step 2 – Implement the formula

– Now that we have created our desired formula, we will press enter and the formula will be implemented in the suitable cell as shown above.